Formby Parish Council Minutes – 3 March 2020

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Please find below the minutes for the latest Formby Parish Council meeting. A copy of the minutes is available to download at the bottom of the page.

MINUTES OF MEETING

Present:

Councillors: Bob McCann (Chairman), Colin Appleton, Derek Baxter, Sandra Baxter, Maria Bennett, Dawn Brodie, David Dutton, Dave Irving, Yvonne Irving, Susan McCann, Bernie Prescott, Carol Richards, Joe Riley and Paul Wiencke.

In Attendance: Claire Jenkins (Clerk) and 5 members of public

102.0 Apologies for Absence

There were apologies received from Cllr Weild.

103.0 Members Declaration of Interest

Cllr D. Baxter declared an interest in minute 108.4. Cllr Richards declared an interest in minute 104.5.

104.0 Public Forum

The meeting was adjourned for this item.

104.1 A resident reported on an Initiative to influence parent behaviour parking close to the schools. The 9 schools in Formby have signed up to the Initiative. A newsletter will go out to 3/4000 parents this week. It was noted that funding is required for the banners, posters, V frame signs, car stickers and other items. A funding application has been received.

104.2 A member of the public reported on the Bobby Colleran Trust “Slow Down for Bobby” initiative which is aimed at all the primary schools across the Borough to sign up to the Bobby Zones. It was noted that school assemblies are planned however banners need to be purchased at £175, and posters at £50 with a picture of Bobby Colleran who tragically died as a result of an RTA outside a school. This initiative is aimed at people driving past schools slowing down and being aware of the dangers to children. The Chairman explained that there is a process to be followed and that an application for funding must be made in the first instance.

104.3 A resident complained about the 300m of hedgerow chopped down on the Liverpool Road housing allocation site. Members advised that they are aware of this and a formal complaint has been made to Sefton Council who are responsible for monitoring and acting against such criminal acts.

104.5 A resident asked the Parish Council to address the issue of the Right of Way on St Luke’s Church Road as he said he has been walking down there but now feels like a trespasser due to the intimidating gates and signs. The Chairman explained that an application for a Modification to the Definitive Map for Rights of Way has already been made by the Parish Council and that process must be followed to its natural conclusion. If the Parish Council are not happy with the recommendation of the Regulatory Committee then an appeal can be lodged at the appropriate time.

104.6 A resident reported that it is increasingly difficult to cross the road near the junction of Kings Road and Ravenmeols Lane and asked whether a Pedestrian Crossing could be installed. The Chairman advised that Sefton Council only have funding for one crossing per annum across the whole of the Borough. However, unless the problem areas are highlighted then they will not be included on the list and the Chairman thanked the resident for bringing this to our attention.

The meeting was reconvened.

105.0 Minutes of the Previous Meeting

It was resolved that the minutes of the meeting held on 4 February 2020 were approved as a correct record and signed by the Chairman.

106.0 Matters of Report from Previous Meeting

Minute 93.1: Cllr Irving reported that the issue of stopping plastic charity bags being posted through letter boxes would need to be government legislation, this is not something that Sefton Council could legislate against.

107.0 Planning Applications

Members discussed the planning applications on Sefton’s weekly list and noted the following:

107.1 Green Lane Tree Removal; it was noted that the trees to be felled are dangerous.

107.2 Formby Hall, approval for 18 trees to be felled.

107.3 Grange Lane – a bungalow demolished, and several trees have been removed

107.4 45 Harington Road – owner was asked to remove the wall but has now put in retrospective planning application.

107.5 Warren Farm – conversion of stable block to agricultural workers cottage.

108.0 To discuss and approve the following:

Item 7.8 on the agenda withdrawn

108.1 To approve the re-planting of hedgerow to fill in gaps along Phillips Lane at a cost of £1,750. It was noted that there are 75m of gaps in the hedgerow.

It was resolved to approve the re-planting of the hedgerow along Phillips Lane at a cost of £1,750.

108.2 To approve the upgrading of CCTV on Phillips Lane at an estimated cost of £6,000 for 3 cameras.

It was resolved to approve the upgrade of CCTV on Phillips Lane at an estimated cost of £6,000.

108.3 To approve match funding with the Ravenmeols Ward Cllrs of £2,730.50 for a streetlight between Phillips Lane and Walker Close.

It was resolved to approve the match funding of £2,730.50 for a streetlight between Phillips Lane and Walker Close.

108.4 To approve a community fund application of £2,000 for the VE Day anniversary celebrations.

A dispensation is granted under Localism Act 2011 sec. 33 relieving the following members from both restrictions in section 31 (4): Cllrs. Bennett, Prescott, Richards, Appleton, B. McCann, D. Irving, Wiencke and Riley who are volunteering to organise the event.

It was resolved to approve the community fund application for £2,000 for the VE Day celebrations.

108.5 To approve the estimated cost of £6,061 for the repair/replacement of the damaged pedestrian railings in Formby village (less any recovered insurance claim).

It was resolved to approve the cost of £6,061 for the repair/replacement of the damaged pedestrian railings in Formby village (less any recovered insurance claim).

108.6 To approve the estimated cost of £12,257 (deducting the cost of repainting the new replacement railings) for the painting of the village street furniture. Cllrs asked if this could be done before the VE celebrations on the 9 May 2020. The Clerk explained that this will be done by Sefton Council highways term maintenance contractor along with the replacement/repair of the damaged railings and that a request will be made for the work to be undertaken as quickly as possible.

It was resolved to approve the estimated cost of £12,257 (deducting the cost of repainting the new replacement railings) for the painting of the village street furniture to include the railings, bike racks, planters and bollards.

108.7 To approve funding of £1,000 to £1,500 towards the Formby Schools Road Safety Initiative. Members discussed the restrictions stated in the Community Fund guidelines and agreed that it would be appropriate for the Parish Council to purchase items directly for the initiative using the General Power of Competence. The Clerk will liaise with the Road Safety liaison person to determine which items to purchase.

It was resolved to approve £1,500 for Formby Parish Council to purchase items for the Formby Schools Road Safety Initiative.

108.8 To approve the use of a credit or debit card under financial regulations 6.17 and 6.18.

It was resolved to approve the use of a debit card under financial regulations 6.17 and 6.18.

108.9 To note the expenditure of £575 for the hedge cutting at Phillips Lane – Environment Group minutes refer.

Cllrs noted the expenditure

109.0 Payments

Employment expenses 1602.29
phone and broadband 59.99
Office lease 250.00
planting shrubs S’port Rd 450
Shared drive 305.17
refreshments for VE meeting 28.40
tree pit surrounds 6,200
2 x union flag 36
seasonal grounds maintenance 5,502
legal advice 300
compare for Pride of Formby 150
Total 14883.81

It was resolved to make the payments as listed above.

110.0 Chairman’s Report

The Chairman asked members to notify the Clerk if they wish to attend the Pride of Formby event.

111.0 The following reports were noted (circulated with Agenda)

  • Clerk’s Report
  • Environment Group minutes
  • Finance and General Purposes Group Minutes

112.0 Date of Next Meeting:

The next Ordinary Meeting of Formby Parish Council will be held on Tuesday 7 April 2020, 7pm, Formby Library, Duke Street, Formby.

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