Formby Parish Council Minutes – 1 December 2020

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Meetings, Minutes

Please find below the minutes for the latest Formby Parish Council meeting. A copy of the minutes is available to download at the bottom of the page.


This meeting was held online due to the covid-19 pandemic


Councillors: Bob McCann (Chairman), Colin Appleton, Derek Baxter, Sandra Baxter, Maria Bennett, Dawn Brodie, David Dutton, Dave Irving, Yvonne Irving, Susan McCann, Bernie Prescott, Carol Richards, Joe Riley, Mike Weild and Paul Wiencke.

In Attendance: Claire Jenkins (Clerk) and Jill Hendry (Administrative Assistant). 0 members of public.

68.0 Apologies for Absence

There were no apologies.

69.0 Members Declaration of Interest

Cllr Appleton declared an interest in item 73.3.

70.0 Public Forum

The meeting was adjourned for this item.

There were no members of the public in attendance.

The meeting was reconvened.

71.0 Minutes of the Previous Meeting

It was resolved that the minutes of the meeting held on 3 November were approved as a correct record. As the meeting was held online, the Clerk will arrange for the minutes to be signed.

72.0 Matters of Report from Previous Meeting

72.1 Cllr B McCann and the Clerk met with the Regional National Trust Operations manager to discuss parking and traffic management issues at the National Trust. Sefton Council are due to do a traffic management review of the area and the NT is waiting for an update from Sefton.

72.2 Cllr McCann also raised the issue of the BMX site near Blundell Avenue in the woods near the National Trust office, which is part of the SSI designated area. Formby Parish Council are concerned about potential dangers to pedestrians and cyclists as the BMX riders travel fast over the hills. The National Trust feel it is better to accommodate the BMX riders provided they act responsibly, and they have subsequently put up advisory notices for users.

73.0 Planning Applications

Members discussed the planning applications on Sefton’s weekly list and noted the following:

73.1 Application for an extension for the solar farm.

73.2 Grasshopper Cottage, Freshfield Road. Cllr Irving shared a report from Formby Civic Society regarding this application, stating the view that Sefton Council have ignored planning policies set out in the National Planning Policy Framework, Sefton Local Plan, and the Neighbourhood Plan when they agreed to let this house be demolished.

73.3 Formby Cricket Club fence – Formby Parish Council have received a letter from residents asking to submit an objection to the new fence as it is in the Conservation area and they are concerned that it would look out of place. Formby Parish Council have turned down the request as we have provided funds for the fence to be built. It is being erected to help stop anti-social behaviour.

73.4 Cllr D Irving informed the Council that so far there have been 125 extra houses built on windfall sites (when one house is demolished and two or more built on the plot, the additional houses contribute to the windfall total) and should count towards the number of houses to be built in Formby. It was noted that Sefton Council do not keep a record of windfalls.

74.0 To discuss and approve the following:

74.1 To approve a community fund donation for the Formby Community Football Club of £500-£1000 (Finance and General Purposes Group minutes refer)

Members discussed the community fund request. Formby Community Football Club asked for funding in March to support their volunteers to help residents with essential shopping, collecting prescriptions and other tasks during the Covid Pandemic and have supported 502 homes in Formby.  Our own guidelines state that we would not normally consider an application within 18 months of the last request. However, we can grant it under exceptional circumstances. No-one could foresee that the Covid Pandemic would last so long. The Parish Council have set aside funds to help during the pandemic. Members asked for the funds to be spent on PPE, hand sanitiser and other core needs to run the service.

It was resolved to approve funding request for £1,000 to Formby Community Football Club.

74.2 To approve purchase of shopping vouchers from the Covid 19 budget to assist the most vulnerable families with children, to be distributed through the local schools (Clerk’s Report refers)

Members discussed how best to help the most vulnerable families in our community and help to provide some support over Christmas. It was agreed that vouchers could be spent inappropriately, and Members preferred to provide a hamper of essential foods with a selection box for each child, together with a donation to the Mayors Toy Appeal. It was noted that Sefton Council have identified vulnerable families in the community and will shop for toys and deliver them to the families. The food hampers will be delivered to the local schools who will then distribute them to the families so no personal details will be disclosed to the Parish Council; the General Data Protection regulations will be adhered to.

It was agreed to amend the resolution to read:

To approve a budget of £2,500 for the purchase of food items to a value of £30 per family and a selection box for each child, together with a donation to the Mayors Toy Appeal of £500.

It was resolved to approve a budget of £2,500 for the purchase of food hampers to a value of £30 per family and a selection box for each child, together with a donation to the Mayors Toy Appeal of £500.

75.0 Payments

  1. employer expenses – £1596.66
  2. office lease, Sefton MBC – £250.00
  3. office phone and broadband, BT – £56.39
  4. Microsoft License, Microsoft – £79.99
  5. watering and gardening contract – £9178.75

Total £5161.79

It was resolved to make the payments as listed above.

76.0 The following reports were noted (circulated with Agenda)

Finance and General Purposes Group Minutes

76.1 Chairman’s Report

The Chairman thanked all councillors for their perseverance and welcomed the attendance of councillors Bennett, Prescott, and Wiencke who had returned to meetings following illness.

He reported that in this very strange year the Parish Council has achieved as much as we can under the circumstances. It has been exceedingly difficult to manage and we have not been able to do all the projects that we had hoped to achieve this year. Hopefully in the New Year, things will be better. I wish everyone a happy Christmas and New Year.

77.0 Date of Next Meeting:

The next Ordinary Meeting of Formby Parish Council will be held on Tuesday 5 January 2021, 7pm, online. The meeting will be held virtually via Zoom. Log in details can be found on the agenda, which will be published on the website


Advance Notice- there is a change to the meeting schedule for February. The February meeting will be held on Monday 1 February 2021 not the first Tuesday.


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