Agenda for the Annual Meeting of Formby Parish Council – 13 May 2024

Agendas, Meetings

Please find below details for the next Formby Parish Council Meeting. A copy of the agenda and reports are available to download at the bottom of the page.

Notice of the Annual Meeting of Formby Parish Council

All members of the Council are hereby summoned to attend the Ordinary Meeting of the Parish Council, which will be held on Monday 13 May 2024 at 7pm at the Library, Duke Street, Formby.

Claire Jenkins

Clerk to Formby Parish Council


  1. To elect a Chairman for 2024-25, who will then sign the “Declaration of Acceptance of Office”.
  2. To elect a Vice Chairman for 2024-25, who will then sign the “Declaration of Acceptance of Office”.
  3. To receive Apologies
    1. To resolve to approve apologies for absence for any Cllr who has submitted a valid reason for absence.
  4. To Receive Declarations of Interest
  5. To adjourn the meeting for the Public Forum
  6. Previous Minutes
    1. To consider and approve the Minutes of the Ordinary Meeting held on 15 April 2024.
  7. Matters of Report from Previous Meetings – for information only
  8. To receive the retiring Chairman’s Annual Report
  9. To appoint representatives to the following:
    • National Trust Stakeholder Meeting
    • Imagine Formby
    • Merseyside Association of Local Councils (MALC)
  10. To agree Cllrs role in respect of:
    • Finance and General Purposes Group
    • Environment Group
    • Planning
    • Raising and Lowering of the flags
    • Fertilising and weeding of Village trees
    • Newsletter
    • To organise a Friends of Platinum Jubilee Park Group
  11. Annual Return
    1. To receive the Internal Auditors Report
    2. To approve the annual governance statement section 1
    3. To approve the accounting statements section 2
    4. To note the dates set for the exercise of public rights: Monday 3 June to Friday 12 July 2024
  12. Planning Applications – (Sefton’s weekly list email, also available on Sefton Council’s website)
  13. To Discuss and Resolve the following:
    1. To approve the quote for the renewal of the Insurance at £2417.88 including vat
    2. To approve the purchase of a new laptop up to the cost of £500.
    3. To approve the payment dates for staff salaries for the year to 31 May 2025.
    4. To note that the Formby Civic Society are organising an event to celebrate the 250th anniversary of the first lifeboat station on Formby Beach.
    5. To note the Formby Civic Society are applying for the listing of the cobbled road surface at the Railway Public House.
    6. To note the purchase of 24 new brackets for the barrier baskets at a cost of £22 per bracket plus delivery (Environment minutes refer).
    7. To resolve that pursuant to section 1(2) of the Public Bodies (Admission to meetings) Act 1960 it is resolved that because of the confidential nature of business to be transacted, the public and press leave the meeting during consideration of review of the employment terms and conditions for the Admin Assistant detailed at 13.8, 13.9 and 13.10.
    8. To approve the review of the job description for the Admin Assistant.
    9. To approve the recommended pay scale for the Admin Assistant.
    10. To consider the offer of a pension for the Admin Assistant.
  14. To approve Payments.
  15. To note the following Reports:
    • Minutes of the Finance and General Purposes Group Meeting
    • Minutes of the Environment Group Meeting
  16. The date of the next Ordinary meeting is Monday 17 June 2024.


This file will download in Microsoft Word Format