Please find below the minutes for the Annual Formby Parish Council meeting. A copy of the minutes is available to download at the bottom of the page.
MINUTES OF THE ANNUAL MEETING
Present: Councillors: Maria Bennett (Chairman), Derek Baxter, Sandra Baxter, Dawn Brodie, Luke Brodie, Jill Butler, Karen Cavanagh, Helen Duerdon, Dave Irving, Yvonne Irving, Bernie Prescott, Carol Richards and Mike Weild.
In Attendance: Claire Jenkins (Clerk) and 2 Members of public.
1.0 To elect a Chairman for 2023-24, who will then sign the “Declaration of Acceptance of Office”.
The meeting was opened by Vice Chairman, Cllr Prescott. Nominations were received for Cllr M Bennett.
It was resolved that Cllr M Bennett be elected as Chairman.
Cllr Bennett signed The Declaration of Acceptance of Office, and this was witnessed by the Proper Officer.
Cllr Bennett congratulated members on being elected/re-elected and extended her thanks to the former Cllrs, Colin Appleton, David Dutton, Susan McCann, Robert McCann, Joe Riley, and Paul Wiencke. A special thanks were expressed for Cllr Robert McCann who had been Chairman for 6 out of his 9 years serving on Formby Parish Council.
2.0 To elect a Vice Chairman for 2023-24, who will then sign the “Declaration of Acceptance of Office”.
Nominations were received for Cllr D. Irving
It was resolved that Cllr D Irving be elected as Vice Chairman.
Cllr D Irving signed the Declaration of Acceptance of Office, and this was witnessed by the Proper Officer.
3.0 Apologies for Absence
Apologies were received from Cllrs Kevin Haygarth and Liz Mercer.
4.0 Members Declaration of Interest
4.1 Cllr Richards declared an interest in planning items.
5.0 Public Forum
The meeting was adjourned for this item.
There were no members of public wishing to address the Council.
The meeting was reconvened.
6.0 Minutes of the Previous Meeting
6.1 Minutes of the Ordinary Meeting held on 4 April 2023
It was resolved that the minutes of the meeting held on 4 April 2023 were approved as a correct record and signed by the Chairman.
7.0 Matters of Report from Previous Meeting
7.1 Further to item 109.2, the Clerk reported that a letter of commendation had been sent to the contractor for the superb work designing and creating the Platinum Jubilee Park.
7.2 Freshfield Caravan Site
Further to item 109.3, the Clerk reported that a response had been received from the National Trust Chief Executive’s office and it was stated that the lease with the Freshfield Caravan Park included an agreement to surrender and that it was signed and understood by both parties that the moving sand may cause the caravan park to close before the end of the lease term.
Cllr Richards reported that the National Trust are considering temporary access to the caravan park through the back of the site. It was further noted that Freshfield Caravan Site will put in a pre-application to Planning for this proposed temporary alternative access.
8.0 To appoint representatives to the following:
It was agreed to appoint Cllrs to the following external bodies:
- National Trust Stakeholder meeting – Cllrs D. Irving and Weild
- Imagine Formby – Cllr D. Brodie
9.0 To agree Cllrs roles in respect of:
Cllrs agreed to support the work of the Council as follows:
- Finance and General Purposes Group – Cllrs D Baxter, D Brodie, Butler, Duerdon, D Irving and Weild
- Environment Group – Cllrs D Baxter, S Baxter, Cavanagh, Duerdon, Y Irving, Prescott, Richards and Weild
All Cllrs have an invitation to attend all the meetings, which are not restricted to the core group.
- Planning – Cllrs D Baxter, Butler and Irving
- Raising and lowering of flags – Cllrs Prescott and Weild
- Fertilising and weeding of village trees – Cllrs D Irving and Y Irving
- Newsletter – Cllrs D Baxter, D Brodie and Duerdon
- To organise a Friends of Platinum Jubilee Park Group – this will be discussed at the Environment Group
10.0 Annual Return
10.1 To receive the Internal Auditors Report
It was resolved to approve the Internal Auditors Report
10.2 To approve the annual governance statement section 1
Cllrs answered yes to questions 1-8 (question 9 not applicable) detailed on the governance statement and this was recorded on the Annual Return, which will be published on the website.
It was resolved that the governance statement section 1 to be approved.
10.3 To approve the accounting statements section 2
It was resolved that the accounting statements section 2 be approved.
10.4 To note the dates set for the exercise of public rights: Monday 5 June to Friday 14 July 2023.
Cllrs noted the dates set for the exercise of public rights.
11.0 Planning Applications
11.1 Tower Grange – 82 Freshfield Road application for a building to house a pump house for a swimming pool.
11.2 The Cloisters – an appeal has been made for the development of flats above the shops.
11.3 76 Freshfield Road – application for two 2½ storey houses.
12.0 To resolve that the Council meets the criteria set out by the Secretary of State in Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012.
Members noted the criteria: at the time of the resolution the number of councillors elected at the last election, or subsequent by-election must equal or exceed two thirds of the total seats; the Clerk must hold one of two sector-specific qualifications: CiLCA or the level Four qualification from the University of Gloucestershire and must have passed section 7 of CiLCA if pre 2012.
The Council must confirm its eligibility at every annual meeting after ordinary elections.
It was resolved that the Council confirmed that is meets the eligibility criteria.
13.0 To discuss and approve the following:
13.1 To approve the quote for the renewal of the Insurance at £2115.42
It was resolved to approve the quote of £2115.41 for the Insurance.
13.2 To approve authorised signatories for the Parish Council.
It was resolved to approve Cllrs D Brodie and Weild as authorised signatories for the Parish Council.
13.3 To approve the renewal of membership to National Associations to Local Councils (NALC) at £2099.49
It was resolved to approve the renewal of membership to NALC at £2099.49
13.4 To approve the renewal of membership to Society to Local Council Clerks (SLCC) at £177
It was resolved to approve the renewal of membership to SLCC at £177
13.5 To decide on the information to be displayed on the new park sign.
It was resolved to have the wording: The Platinum Jubilee Park. Funded by Formby Parish Council and Harington Ward Cllrs.
- employer expenses – £1,633.14
- Office lease, Sefton MBC – £250.00
- Office phone and broadband, BT – £72.64
- coronation posters, Party Packs – £134.40
- website hosting fee, Krystal Hosting Ltd – £119.99
- Nalc subscription, LALC -£2099. 49
- SLCC subscription, SLCC – £177.00
- Insurance, Arthur J Gallagher Insurance Brokers – £2,115.42
- Internal Audit, Sefton CVS –
- one drive subscription, Google – £15.99
It was resolved to make the payments as listed above.
15.0 Date of Next Meeting:
The next Ordinary meeting of Formby Parish Council will be held on Monday 19 June 2023, 7pm, at Formby Library, Duke Street, Formby.