Agenda – 16 September 2024

Please find below details for the next Formby Parish Council Meeting. A copy of the agenda and reports are available to download at the bottom of the page.

Notice of Meeting

All members of the Council are hereby summoned to attend the Ordinary Meeting of the Parish Council, which will be held on Monday 16 September 2024 at 7pm at the Library, Duke Street, Formby.

Claire Jenkins

Clerk to Formby Parish Council

Agenda

1. To receive Apologies and to approve apologies for absence for any Cllr who has submitted a valid reason.
2. To Receive Declarations of Interest
3. To adjourn the meeting for the Public Forum
4. To receive written applications for the office of Parish Councillor on Harington Ward and to co-opt three candidates to fill the vacancies on the Parish Council.
5. Previous Minutes
   1. To consider and approve the Minutes of the Meeting held on 15 July 2024.
6. Matters of Report from Previous Meetings – for information only
7. Chairman’s Report
8. Planning Applications – (available on Sefton Council’s website)
9. To Discuss and Resolve the following:
   1. To approve the grant application from the St Luke’s Scout Group for a grant towards the installation of solar power to the scout hut.
   2. To authorise for the Clerk to sign the tenant declaration accompanying the lease for the office premises at Formby Library.
   3. To authorise for two Councillors to sign the lease and the Clerk as witness to the signatures, in accordance with Standing Orders, to renew the lease on the office premises at Formby Library.
   4. To approve the quote for the plinth and installation of the Viking Sculpture of £1168 plus vat, at the Formby Pool gardens.
   5. To receive the External Auditor Report for the period 1 April 2023 to 31 March 2024 and to note that there were no matters brought to the attention of the Parish Council.
   6. To approve the service contract with Sefton Arc for the CCTV at Phillips Lane at a cost of £300 plus vat per annum.
   7. To approve the cost of a 25’ Christmas tree which is estimated to be £1,039 plus vat to include delivery, installation and removal.
   8. To approve the installation, testing, storage and removal of the lights, star and fence for the real Christmas tree of £825 plus vat.
   9. To approve a budget for the Christmas hampers for families in need.
   10. Pursuant to Section 1(2) of the Public Bodies (admission to meetings) Act 1960 it is resolved that because of the confidential nature of the business to be transacted, the public and press leave the meeting during consideration of items 9.11 and 9.12.
   11. To receive quotes and appoint a grounds maintenance contractor for the period 1 April 2025 to 31 March 2028.
   12. To receive quotes and appoint a Christmas lights contractor for the period 1 October 2024 to 31 September 2027.
10. To approve Payments.
11. To note the following Reports:
    • Minutes of the Finance and General Purposes Group Meeting
    • Minutes of the Environment Group Meeting
12. The date of the next meeting is Monday 21 October 2024.

 Members of the press and public are welcome to attend.